How To Send Large Files in Gmail: Detailed Guide

Gmail stands tall as one of the most popular and efficient email platforms globally. While its functionality is vast, users often encounter a common hurdle: sending large files through Gmail. Constrained by attachment size limits, users might be baffled about how to send substantial data. However, there are workarounds and innovative methods that can bypass these limitations. 

This article is a comprehensive guide focusing on the important query: how to send large files in Gmail? We go through not just one but 4 distinct methods, accompanied by an additional alternative. From utilizing Google Drive to employing third-party services, this guide equips you with practical strategies. The aim is to empower you to effortlessly send sizable data without compromising quality.

Part 1. A Quick Review of File Size Limit in Gmail

Gmail restricts the size of file attachments for outgoing emails, capping a single attachment at 25 megabytes (MB). This limitation presents difficulties in sending larger files, such as high-resolution images, big videos, or sizable documents. Files surpassing this limit cannot be transmitted directly via Gmail.

While the 25 MB limit may suffice for standard file attachments, it can be restrictive when dealing with more substantial data. This especially happens in the case of sharing multimedia content. However, there are alternative methods to overcome this limitation and facilitate the sharing of larger files without compromising convenience or data integrity.

In the subsequent sections, we will explore various strategies and workarounds on how to send large files via Gmail. It will ensure the smooth transmission of large files while harnessing the platform's capabilities to their fullest extent.

Part 2. 4 Proven Methods to Send Large Files Through Gmail

When it comes to how to send large files through Gmail, a strategic approach is required due to its inherent file size limitations. While the standard attachment limit stands at 25 megabytes (MB), users often encounter the need to transmit files surpassing this threshold. Fortunately, there are several methods available to bypass this restriction and effectively send larger files through Gmail:

Method 1. Using Google Drive

Google Drive’s integration with Gmail offers a convenient and efficient method to send large files. Users can surpass Gmail's 25 MB limit within the app itself. This empowers users to transmit files up to 10 GB through email without having to leave the platform. Below is a comprehensive, step-by-step tutorial on how to send big files via Gmail using Google Drive:

Step 1. Access your Gmail account and “Compose” a new email. Locate and click on the "Google Drive" icon positioned at the lower section of the email composition window, identifiable by the triangular Drive symbol. 

Step 2. Select the "Upload" tab and navigate to the "Select Files from Your Device" button to transfer the desired file(s) from your computer to Google Drive. If the file is already stored in Google Drive, opt for "My Drive," "Shared With Me," or "Recent" accordingly.

Step 3. After selecting files, hit the "Upload" button at the bottom left corner. Now, draft your email and press the “Send” button to send an email along with the attached files. The recipient will receive the email containing a hyperlink to access the file. They simply need to click the link to initiate the file download.

Method 2. Compressing Files Before Sending

When confronted with oversized files surpassing Gmail's attachment limit, compressing them into a ZIP folder proves to be an efficient method. It will shrink their size, making them easier to send. Both Windows and Mac operating systems come equipped with native tools for compressing files. Follow these steps for how can I send large files via Gmail by compressing files before sending them:

Step 1. To send the desired files from your computer, first, locate and select them. Perform a right-click on the chosen files, opt for "Send to," and subsequently pick "Compressed (zipped) folder."

Step 2. This action will create a new compressed file in the ZIP format containing your targeted files. Now, go to Gmail using your browser and click "Compose" to start a new email. Within the compose window, click the “Paperclip” icon and attach the compressed file to “Send” it as an attachment to the targeted recipient.

Method 3. Using WeTransfer

WeTransfer functions as a file transfer platform, enabling users to upload files for sharing. This service permits the sending of files or folders to recipients through a link or email. The shared files remain accessible for a specified duration, typically around 7 days, before expiration.

In its free version, WeTransfer allows file transfers of up to 2 GB in size. Alternatively, the premium version removes this size restriction. Utilizing WeTransfer as an intermediary, here's how we can send large files through Gmail:

Step 1. Open your web browser and navigate to WeTransfer's website. On the WeTransfer homepage, click the "Upload Files" button or select a folder for uploading. Once files are selected, click the “three dots” near the "Transfer" button and select "Get Transfer Link."

Step 2. Tap the "Get a Link" button to start the file-uploading process. Once the files have been uploaded, you'll receive a link. To copy it, simply click on "Copy Link." Then, proceed to Gmail, “Compose” a new email, paste the link into the email body, and send it to the intended recipient.

Method 4. Sending Files in Multiple Batches

One alternative for handling oversized files that surpass Gmail's attachment limit involves dividing the files into smaller batches and dispatching them individually. This technique proves beneficial when avoiding the use of cloud storage or relying on third-party intermediaries. Here's a guide on how to send a big file via Gmail in multiple batches:

Step 1. Identify the large files on your system that you want to send and organize them into smaller batches based on their size or type. When organizing, ensure that no batch is larger than 25 MB. Moreover, you can also create folders on your system for a more organized experience.

Step 2. Afterward, open Gmail and "Compose" a new email for the first batch of files you wish to send. Click the "Attach Files" icon (paperclip symbol) within the compose window. Attach the files, enter the recipient's email address, and proceed to “Send” the email. Afterward, repeat the process for the remaining batches of files.

Tip: Sending Large Files via Avica Remote Desktop [Free]

Regarding digital communication, sending large files efficiently remains a persistent challenge. While email services like Gmail offer convenience, their file size limitations often pose hurdles. Fortunately, solutions like Avica Remote Desktop have emerged as powerful allies. It provides a smooth avenue for transferring large files between computers at remarkable speeds, circumventing email attachment constraints.

Avica Remote Desktop, available in both Free and Pro versions, revolutionizes file sharing with its patented protocol designed for high-speed transfers. This protocol is 100 times faster than traditional FTP/HTTP methods. Its standout features include the ability to transfer an unlimited number and size of files. This positions it as an invaluable tool for those seeking a hassle-free solution to send large files without incurring additional costs.

Key Features of Avica

• Avica empowers users by enabling the creation of numerous virtual screens on remote devices, facilitating additional displays for enhanced productivity.
• It caters to gamers by enabling the concurrent linking of 4 game controllers, fostering seamless multiplayer experiences.
• This tool enables “Group Monitoring,” allowing simultaneous display of multiple remote device screens on a single primary monitor for efficient oversight and management.

Step-by-Step Guide to Utilize Avica Remote Desktop for Sending Large Files at No Cost

Feel free to download Avica products by clicking the button below. If you're seeking additional information about Avica product downloads, you can visit the Avica download page. Rest assured, Avica guarantees the safety and virus-free nature of all products obtained from the official website or app store.

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The powerful and amazing patented protocol of Avica ensures that file transfers are quick and speedy regardless of the file sizes. Given below are simplified steps to use Avica to send large files from one device to another:

Step 1: Install and Configure Avica

Begin by downloading Avica. Install the software, launch it, and log in using your Avica account. In the Avica settings, activate the "Allow remote access to this device via your credentials" option.

Step 2: Identify Device and Initiate Connection

Note down the "Avica ID" and "Password" assigned to the specific device you intend to access. Proceed to the remote device's Avica and access the "Remote Session" section. Input the remote device's "Avica ID" and select "Connect." As you continue, enter the correct "Password" when prompted.

Step 3: Transfer Files Between Computers

Once the connection is established, your objective is to transfer large files. Locate the desired files on the remote computer and drag and drop the files to the remote device. Alternatively, right-click the files, “Copy” them to the clipboard, and paste them into the preferred location on the remote device. You can also use the File Transfer feature of the toolbar on the top of the interface.

Step 4: Utilize File Transfer Features

For another way to explore the "File Transfer" feature within Avica, access it via the “File Transfer” icon in the top right corner of the "Recent Sessions" on the main interface. Navigate to the directories containing the files, select the desired files, and choose "Send" to complete the transfer process.

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Conclusion

In conclusion, overcoming Gmail's file size limitations becomes effortless with innovative solutions like Avica Remote Desktop. Embracing Avica's capabilities empowers users to navigate around how to send large files in Gmail. It elevates the efficiency and convenience of transmitting large files while maintaining data integrity.