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    Blog[Guide & Alternative] How to Send a Video via Email?

    [Guide & Alternative] How to Send a Video via Email?

    Simon Brown • Nov 21, 2023
    Simon BrownNov 21, 2023
    9min read

    In this modern world, videos grab our interest like nothing else. Whether creating videos or enjoying them, there's a good chance you will want to share the most captivating ones. That's where learning how to send a video via email becomes important. Email is the most widely used method to communicate, which makes it a perfect platform for sharing engaging videos.

    However, sending videos through email might sound tricky, but don't worry, as we have covered you. This guide will help you learn steps in simple terms so you can effortlessly share your favorite videos. Plus, we'll discuss one of the best remote desktop tools to improve your video-sharing experience.

    Part 1. 4 Ways to Send Videos via Email and Understanding Attachment Limits

    Email providers often impose restrictions on the size of attached files. For example, Gmail allows attachments up to 25 MB, while Outlook sets a limit of 20 MB. You can attach your video to your email like any other file if it falls within these limits. Yet, attaching your video becomes a challenge when it surpasses the specified limit.

    However, there is a solution in which users can utilize cloud storage. They can upload their video to the cloud and include the link in their email. This way, recipients can easily view and download the required videos. Below, we will learn how to send videos through email platforms with easy steps:

    1. Send a Video via Gmail

    Gmail is a widely used email platform that provides users with convenient ways to send videos via email. However, there's a size limitation when it comes to attachments. Gmail restricts individual file attachments to 25 MB. This means if your video file exceeds this size, you'll need an alternative method for sharing. Now, let's explore two methods for sending videos via Gmail, considering the size limitation:

    1.1 Sending as an Email Attachment

    First, we will have a look at how to share a video using the attachment option in Gmail:

    Step 1. Start by opening your Gmail account on your computer or mobile device. Afterward, click the "Compose" button to create a new email. In the new email composition window, look for the "Attach Files" option, usually represented by a “Paperclip” icon. Following this, click this option, locate your video file, and click "Open" to attach it to the email.


    Step 2. Then, type the desired content of your email, providing context or information related to the attached video. Once your email is ready, click the "Send" button to send the email with the attached video.


    1.2 Sending as a Google Drive Attachment

    Heading to the next method to send video files via email is using Google Drive attachment. For this, head to the steps outlined below:

    Step 1. Start with accessing your Gmail and click the "Compose" option at the top left side to start a new email. Next, look for the "Google Drive" symbol in the toolbar at the bottom of the email composition window and click on it to choose the video you want to send.


    Step 2. After selecting the video, choose the “Attachment" option to include it in your email and click the "Insert" button. Then, add any additional information or context to your email if needed. Click "Send" to dispatch your email, with the video attached via Google Drive.


    2. Send a Video via Outlook

    Outlook, a widely utilized email service, streamlines the video-sending process similar to Gmail. However, it's necessary to learn Outlook's file size limitations, restricting attachments to 20 MB. This comprehensive guide provides detailed steps for two distinct methods of sending videos via Outlook. Below, we have discussed both these methods to help you select the one that suits your needs.

    2.1 Sending Videos as Links Without Restriction in Outlook

    This method involves sending videos via email using links in Outlook. Head to the guided steps to get a detailed knowledge of this method:

    Step 1. Open Outlook and create a new email on your web browser by clicking the "New Mail" button. Now, locate the web link or URL of the video you wish to send, hit the "Attachment" icon in the top toolbar, and choose the "Link" option.


    Step 2. Afterward, paste the video link under the "Web Address" section and confirm with the "OK" button. Your email is now ready for dispatch, featuring a secure link to the video.


    2.2 Adding Videos as Attachments in Outlook

    Now, we will learn how to send videos via email as an attachment in Outlook. Following are the steps to utilize this method:

    Step 1. When creating a new email, click the "Attach" option to start the process. Select "Browse This Computer" to select the video file for attachment. However, for smaller or compressed videos, upload the file directly.


    Step 2. Complete the email body with relevant information. Next, click the “Send" button to send your email with the video attached.


    3. Send a Video via iCloud

    In case you own an iPhone, chances are you have an iCloud account. iCloud provides a default 5GB of free storage, making it a handy option for sharing lengthy videos and large files. While iOS Mail limits attachments to 20MB, Mail Drop comes to the rescue, allowing you to send file attachments up to 5GB directly via Apple Mail through an email link. Read the steps below to send a video via email using iCloud:

    Step 1. Open the “Photos” app on your iPhone and choose the video you wish to share. Next, tap on the “Share” icon, and from the sharing options, select "Mail."


    Step 2. You'll be directed to a Mail compose page with your video attachment automatically included. Add the recipient's email subject here and compose the rest of your email as you normally would. Afterward, hit the “Send” button to send the file successfully. If your attachment is too large, you'll receive a notice. Select "Use Mail Drop," and your message will initiate the sending process automatically.


    4. Send a Video via Yahoo

    Yahoo Mail provides a user-friendly platform for sharing captivating videos with friends or colleagues through email. However, it's important to note that Yahoo imposes a file size limitation, allowing attachments of up to 25 MB. Understanding this limitation is key before starting the video-sharing process. Now, head to the methods discussed below to learn how to send a video via email using Yahoo.

    4.1 Share the Video Link (If Hosted Online)

    Sharing a link is a convenient option when the video is already hosted online. Here, we have discussed methods to share the video link using Yahoo:

    Step 1. First, open your Yahoo Mail account and click on the "Compose" tab to create a new message. Afterward, copy the web link/URL of the video from the desired platform. 


    Step 2. Find the "Link" icon at the bottom of the email composition window and paste the video link. Also, click "Save" and proceed to compose your message and click the "Send" button. The recipient can access the video by simply clicking the provided link.


    4.2 Send the Video as an Attachment

    However, when dealing with videos not hosted online, attaching them directly is an alternative and simplest way. Just follow the below steps to start sending videos through email via Yahoo Mail:

    Step 1. Access your Yahoo Mail account and tap the "Compose" button to initiate a new email. Then, hit the "Attach Files" icon and choose the "Attach Files from Computer" option. 


    Step 2. Here, select the desired video files for attachment. After attaching the videos, compose your email and click the “Send" button. However, ensure the total file size doesn't exceed the 25MB limit.


    Part 2. Exploring Other Options for Video Sharing via Email

    As we head deeper into how to send a video over email, it's necessary to explore alternative methods beyond direct attachments. While attaching videos is common, certain platforms and file size limitations may necessitate a different approach. This section will uncover two distinct strategies to enhance your video-sharing capabilities.

    1. Using YouTube Video's Link

    Embedding YouTube videos in social media is common, but the process is a bit different when it comes to email. You can't directly embed YouTube videos into an email, but sharing a video's link is an easy and effective alternative. Read the steps mentioned below and learn to send video over email as a link:

    Step 1. Start by finding the YouTube video you wish to share, or you can also upload the video if required. Once on the video page, click the "Share" button provided at the bottom.


    Step 2. Here, you will see options like “Email,” “Embed,” and various social shares. Proceed by clicking on "Email" to send the YouTube video directly via email. Alternatively, “Copy” the share link and send it via email if needed.


    Step 3. Following this, if you choose the email option, follow the prompts to complete the email. Likewise, if you copied the link, proceed to the email platform, paste the link, and compose your message. The recipient can click the provided link to access the YouTube video.

    2. Try Compressing the Video

    Compressing a video is a useful method when dealing with file size limitations. Yahoo Mail, for instance, restricts attachments to 25MB, making compression beneficial for larger videos. For this, follow the steps below to learn how to send videos to email after compressing them:

    Step 1. Choose a video compression tool suitable for your platform, such as FreeConvert. Hit the “Choose Files” button and import the files from your computer. 


    Step 2. As the videos upload, choose the required "Output" format from the drop-down menu and hit the "Gear" icon to customize the settings. At last, tap on the "Compress Now" button to compress the file and save it on your device. 


    Step 3. Then, access your email account, such as Yahoo Mail, and click "Compose" to create a new email. Then, click the “Attach Files" icon, select the compressed video file, complete your email content, and click the "Send" button.


    Alternative: Send a Video Using Avica Remote Desktop

    When it comes to remote desktop solutions, Avica stands out as a versatile and user-friendly option, providing an effective approach to video sharing. Avica's remote desktop software introduces unique features designed to enhance the user experience, making it an excellent alternative for sending videos via email. This tool boasts a patented protocol for file transfer, offering speeds 100 times faster than FTP/HTTP.

    However, this ensures swift and efficient video sharing without compromising quality. Moreover, it allows users to connect to multiple remote devices from a single account, eliminating restrictions on the number of connections. This flexibility is ideal for those managing diverse devices across various locations. It also supports copy-paste functionality to streamline the transfer of files between remote devices.

    Key Features of Avica

    • Drag-and-Drop File Transfer: Avica's intuitive interface facilitates easy file transfers through a simple drag-and-drop mechanism. Users can effortlessly move videos and other files between connected devices, reducing the complexity of the sharing process.
    • Unlimited Device List: This tool adapts to your needs by allowing users to add and organize an unlimited number of devices. The extensive device list feature ensures seamless connectivity and accessibility across a diverse range of devices.
    • Voice Sync: Avica goes beyond file transfer, supporting the transmission of sound from the client device to the host device. This Voice Sync feature enhances the communication experience, especially when sharing videos with audio content.
    • Privacy Mode: To safeguard your work and maintain privacy, Avica incorporates a Privacy Mode. This feature blacks out the remoted device's screen, preventing unauthorized viewing of your activities.

    Feel free to download Avica software by clicking the button below. If you're seeking additional information about Avica product downloads, you can visit the Avica download page. Rest assured, Avica guarantees the safety and virus-free nature of all products obtained from the official website or app store.

    Free Download

    After learning about this useful tool, let’s head to the steps on how to share videos between PC to PC using this robust tool:

    Method 1: Using the File Transfer Feature

    Step 1. Open Avica and Choose File Transfer

    Get this tool on both devices that will be used to transfer files between them. After installing it, launch Avica on your PC and on a remote device and sign in using your credentials. However, if you have already established a remote session with the required PC, simply head to the right side and hit "Three Dots." You must make sure that the remote device is online. Continuing this, select the "File Transfer" option.


    Step 2: Access File Manager to Transfer Videos

    Then, you will need to access the file manager interface to transfer videos. On your device, select the video you want to transfer. Afterward, on the remote device, select the directory where you want to save the file. At last, hit the “Send” button to make the transfer successful.


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    Method 2: Send the Videos During the Remote Session

    Step 1. Connect to Remote PC Using Device ID

    Next, on the remote PC, toggle the "Allow access to this device" button to get "Avica ID" and "Password." Then, on the local PC, under the "Remote Session," type in the "Avica ID" of the remote device and hit the "Connect" button, and you will be connected to the PC remotely.


    Step 2. Transfer Files Using Suitable Method

    After you access the PC remotely, here are 3 methods to transfer video. First is to simply access the video, drag and then drop it to share it conveniently. The second method, however, is to select the file and hit the "Ctrl + C" keys on the keyboard to copy the file. Then, head to the required location on the PC, press the "Ctrl + V" keys to paste the video and complete the transfer process. For the third method, you can use the File Transfer feature of the toolbar on the top of the interface.


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    Sharing videos via email has become an important means of connecting and engaging with others. This comprehensive guide has walked you through various methods on how to send videos via email. We have explained traditional email attachments to alternative solutions like using YouTube links, compressing videos, and even exploring innovative platforms such as Avica remote desktop.

    As a standout recommendation, consider using Avica's remote desktop for an unparalleled video-sharing journey. With its high-speed file transfer protocol and a range of features, including multiple device connections and drag-and-drop file transfer, Avica simplifies the process while enhancing efficiency.

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