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    BlogHow to Create, Add, and Manage Remote Desktop Users

    How to Create, Add, and Manage Remote Desktop Users

    Simon Brown • Jan 22, 2024
    Simon BrownJan 22, 2024
    5min read

    In corporate settings, system administrators mostly manage workstations and servers remotely to troubleshoot issues without being on-site. For this purpose, remote desktop applications or specific operating systems are utilized within organizations. Both ways serve their own benefits when they offer remote desktop users group features in a business environment.

    It is an incredible way to remotely control other devices with dedicated groups that facilitate technicians, authorized people, and security controllers. If you are curious to know how one can perform this process, delve into this article and acquire convenient ways. Here, you will learn to create and add a user to a remote desktop group along with its basic introduction. 

    Part 1. What are Remote Desktop Users?

    In simple terms, a remote desktop user group is a built-in option for the Windows operating system provides to access computers for specific users or groups. Using that option, group members can log in to the remote computer securely with Remote Desktop Protocol (RDP).

    Once the users are added to the group, they can control, manage, and access the remote device after gaining permission to connect remotely. This feature is helpful in a network environment where authorized users need to access computers for maintenance and troubleshooting.

    Part 2. How to Create Remote Desktop Users?

    After grasping the basic knowledge of remote desktop users, head toward the integral learning process to create a remote desktop user. To do so, several methods are discussed in this section so anyone with basic computer knowledge can handle user management.

    Step 1: Beginning with, type “lusrmgr.msc” in the search bar next to the "Start" menu icon and access it. You will now see the "Local Users and Groups” window to add and manage users.


    Step 2: You have to proceed by tapping “Users” in the left side panel and right-click the blank area of the main panel. Next, tap the “New User” option from the list to access the New User editing window.


    Step 3: Upon getting the “New User” window, fill in the respective sections such as “Username” and “Description.” You have to set a password and proceed with the “Create” button so you can add a new user to the remote desktop.


    Alternate Methods to Create a New Remote Desktop User

    Instructions: Users can also access the "New User" option by tapping the "More Actions" button under the "Actions" panel on the right side. Alternatively, hit the "Action" tab next to the "File" tab at the top left side and find the "New User" option. One can also right-click the "User" folder and find the "New User" option.


    Part 3. How to Add RDP Users and Configure the RDP User Group?

    In the earlier part, you observed steps and methods to add new users in RDP on Windows 10/11. Upon adding, the next step is to create, manage, or add a user to the remote desktop users group. Let’s explore together how to configure RDP users in the group after adding new users for the remote-control sessions.

    Instructions: As you have already approached the "Users" folder, double-click on one user and get its Administrator Properties window. There, select the "Member Of" tab and proceed with the "Add" button to make it a member of another user group. Type "Remote Desktop User" or any other group name in the provided text box and hit the "OK" button.


    Alternate Technique to Add the User to a Group

    Instructions: Another way through which you can add a user to a group is by approaching the "Group" folder and choosing the desired group from the list. After selecting the required group, click the "Add" button and enter each user's username in the designated section. Next, press the "OK" "button to add the user to the group.


    Tips: An Easier Way to Manage User Groups in Remote Desktop

    There is a possibility that individuals might face difficulty in managing and adding users to groups for remote desktop sessions. A more straightforward solution to address their concerns is available in the form of Avica Remote Desktop software. Unlike Windows 10 multi-user RDP, it does not ask for any specific operating system; instead, it is compatible with macOS, iOS, Android, Windows, and online.  

    For users' consciousness of data security, Avica is equipped with end-to-end comprehensive AES-256 encryption to avoid any privacy breaches. Besides, it has a privacy mode feature that makes this platform secure from all aspects and best fitted to all users. With its intuitive interface, you can easily navigate into user-adding and group-creating operations without complex instructions. 

    Useful Features of Avica

    • File Transfer: The commonly used feature of Avica is file transfer, where users can share files securely and quickly across remote devices.
    • Virtual Screen: Avica provides various virtual screens to users for an extended view, and in this regard, you can create multiple virtual screens.
    • Gamepad: This platform facilitates gamers by providing them with up to 4 gaming controllers via remote desktop connection so they can ensure seamless gaming.
    • Screen Recording: In remote learning sessions, people can record and capture the screens and listen to the voices in remote connections.

    How to Create a Group and Add Remote Desktop Users in Avica 

    As proven, Avica is not limited to just creating and managing remote desktop user groups; it also offers other incredible features. For now, this part will explain a step-by-step guide to adding users, creating a group, and initiating a remote session to ensure your productive workflow.

    Feel free to download Avica software by clicking the button below. If you're seeking additional information about Avica product downloads, you can visit the Avica download page. Rest assured, Avica guarantees the safety and virus-free nature of all products obtained from the official website or app store.

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    Step 1: Set Up Avica and Note the Credentials to Create a Group

    Install and launch Avica to access the main interface after signing in. There, toggle the “Allow Remote Access to this Device via Your Credentials” and note the “Avica ID” and “Password” from the “This Device” section. Now, switch to the client device and click the “Three Lines” icon from the left panel under the “Screen” icon.


    Step 2: Make a Group to Add Devices Via Add Button

    From this screen, access the “Add Group” button from the top left side and get a pop-up menu. Next, enter the group name within the “Add Device Group” pop-up and hit the “Add” button. It will make a group that will appear on the left side panel. 


    Step 3: Add Devices in Group Through the ID and Password of Remote Users

    Now, access the group and move to the top right side to choose the "+" icon. Then, enter the earlier noted credentials of the remote device, such as "Avica ID" and "Password," along with "Participant's Name." Upon entering, press the “Add” button” and the user will be added to the remote session user group.


    Step 4: Initiate a Remote Session with the Added Users

    Finally, place your cursor on a user, and a "Connect" button will appear to initiate a session. 


    Afterward, you will get access to the remote device PC that you can manage and control as desired. Later, press the “Red” link icon at the top right side to end the session and return to Avica's main interface.


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    To summarize, remote-based working fields encounter problems in collaborating on projects with complete access and control. To address this issue, the Windows operating system facilitates remote desktop users and groups through the built-in RDP. This option allows Windows Pro users to create groups and manage them for remote desktop sessions.

    Other operating system users can go for an exceptional alternative, such as Avica, a remote desktop toolkit with advanced features and innovative technology. Thus, you should try this tool for faster, more secure, and easier remote desktop control, which is compatible with all devices and accessible to all users.

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